East Valley School of Music

Group Class - Ongoing Enrollment


Directions: Use this form for enrollment in group classes with ongoing enrollment. For ease, it is recommended to fill these forms out on a computer. There are 3 sections to this form: Student Profile, Client Contract Agreement, and Payment Method. Enrollment is confirmed once all sections are complete and signed, and payment is charged.

STUDENT PROFILE

STUDENT 1 (required)

*Student Name:  

*Group Class:   

*Age: *Date of Birth:  

*Gender:

STUDENT 2 (if applicable)

Student Name:   

Group Class:   

Age: Date of Birth:  

Gender:

 

 

STUDENT 3 (if applicable)

Student Name:   

Group Class:   

Age: Date of Birth:  

Gender:

 

PARENT INFORMATION

*Has your family been enrolled before at East Valley School of Music? 

*Parent Name(s):  

*Email Address (1):   

Email Address (2):   

*Phone (1):

Phone (2):  

*Home Address: 

 

Special Needs for Student(s):

GROUP CLASS CONTRACT AGREEMENT FOR ONGOING ENROLLMENT

Terms

This Client Contract Agreement is made effective by and between East Valley School of Music and  

The parties hereby agree to the following:

Tuition

Tuition is billed monthly and is due by the 20th day of the preceding month (i.e. August tuition is due by July 20th, and so forth). Tuition is prorated during the first month of enrollment, and tuition remains the same for every month. EVSM is open year-round but takes 1 week off for Spring Break in March, Summer Break in July, Fall Break in October, and Winter Break in December. Extra (5th) classes that may occur during some months are financially balanced by billing the same rate each month, even during months with a one-week break (ex: student receives 5 classes in one month, then 3 classes in a month when there is one-week break). We are unable to accommodate any other payment due date other than the 20th of each month.

Sign-Up Fee

All new students and returning former students are required to pay a $25 sign-up fee. The sign-up fee is non-refundable. Books, accessories, and recital fees are charged separately.

Payments

EVSM requires tuition payments to be collected automatically. Tuition payment must be received in full before the first class in the new month, and EVSM reserves the right to report unpaid tuition payments to a collection agency. Clients are required to fill out the Payment Method Form attached to this contract in order to enroll in classes. Payment methods are listed below:

  • Bank Account: This is the preferred payment method due to stability and lower processing fees. Client provides a bank account and routing number. There is a $5 fee for returned ACH payments and EVSM will attempt to charge the account again 2 days following notice of the returned payment.
  • Credit/Debit Card: Client maintains current credit or debit card information on file. If a card is declined, invalid, or expired, EVSM will contact client to update this information.

Late Fees & Late Tuition Collection

Tuition is due on the 20th day of each month. A $25 late fee will be added if tuition is not received by the last day of the month. If payment is not received by the last day of the month, then tuition will need to be collected prior to student’s next class. If payment is not received by the 7th day of the next month, student will be dismissed from the school due to non-payment.

Ongoing Enrollment Requirement

Students are expected to attend classes regularly, and EVSM cannot put a hold or pause on classes for family vacations, business trips, or any other reason besides serious illness/injury or other extenuating circumstances (see “Extenuating Circumstances” below for more detail).

Please indicate that you agree with the TUITION:

 

Class Scheduling

My Music Staff Portal

EVSM uses a cloud-based scheduling system called My Music Staff (mymusicstaff.com). Upon enrollment, client is encouraged to log in to the My Music Staff portal. The portal features a lesson calendar, practice log, attendance & lesson notes, news, messages, instructor contact information and more.

Missed Classes & Make-Up Classes

EVSM does not give refunds for missed classes. If you need to miss a class, you may cancel in the Calendar section on the My Music Staff portal or inform your instructor ahead of time. Occasionally, instructor may need to cancel a class. Classes canceled by instructor will be rescheduled or taught by a substitute instructor.

Extenuating Circumstances

EVSM allows a maximum of one skipped monthly tuition payment per calendar year (4 weeks) if a student is impacted by extenuating circumstances that significantly affect their ability to practice or play the instrument. This includes, but is not limited to: bereavement, a traumatic event, a serious illness or injury. Documentation of extenuating circumstances is required.

Please indicate that you agree with the CLASS SCHEDULING:

 

Communication

EVSM sends out periodic emails with important announcements and updates. Please read these emails to stay informed, and do not unsubscribe from our email list. Upon enrollment, you can find your instructor’s contact information, including phone number and email address by logging in to the My Music Staff portal.

Instrument/Materials Requirement

Upon enrolling in classes at EVSM, student is required to have an instrument as well as other necessary accessories. Student will also need to purchase music as requested by instructor. Please check with your instructor for a list of items needed.

Waiting Area & Group Class Observation

Children under the age of 10 must be accompanied by an adult at all times. Please keep children in the waiting area and do not leave children unattended in the hallways. While in the waiting area, please keep noise to a minimum. Parents are not typically permitted to sit-in on group classes as it is a distraction to the class and compromises the learning environment. Siblings, infants, and friends of students are not permitted to sit-in on group classes.

Probation & Dismissal

Instructor will notify parent if student is consistently absent, not practicing, or misbehaving during classes. If issues are not resolved, student will be placed on a 4-week probationary period or be dismissed from East Valley School of Music.

 

30-Day Notice of Withdrawal

EVSM requires a 30-day notice of withdrawal from classes at any time. For this reason, an initial 2-month commitment is expected. In order to officially withdraw, Client must inform the EVSM office and complete a Notice of Withdrawal Form, which is available in person at the front desk, or the office can email a link to fill out online. (It is not sufficient to only inform your instructor.) EVSM will continue normal billing until the Notice of Withdrawal Form is received. The final class date will be confirmed once the form is processed, and tuition will be prorated for the number of classes received in the final month.

Extra Classes Accrued

Extra (5th) classes that may occur during some months are financially balanced by billing the same rate each month, even during months with a one-week break. This helps EVSM to keep the billing as simple as possible. If a student discontinues classes prior to a one-week break, they may need to be billed for an extra (5th) class if one has accrued.

Please indicate that you agree with the above policies:

 

Optional Media Release

As part of developing a strong community of music-makers, we ask for your permission to showcase your child’s musical successes. EVSM may film or photograph your child during their classes or performances. As your child’s parent/legal guardian, we are asking your permission for EVSM to use these photos/videos of your child for any legal use, including our website, social media, and print/digital marketing. No royalty, fee, or other compensation shall become payable to you for such use. EVSM will not use your child’s last name or any other identifying information when using photos/videos of your child.

Do you agree to this Optional Media Release?

 

I, , agree to the terms of this contract.

I understand that failure to comply with any of the terms of this contract may result in dismissal from East Valley School of Music.

PAYMENT METHOD

Please choose from one of the following payment methods:

Bank Account

Bank Name:  

Name on Account:   

Routing # (9 digits):  

Account #:  

Account Type:

 

                                      Sample from bottom of check

Credit/Debit Card

Name on Card:   

Card Number:  

Expiration Date:   

Credit/Debit Card Billing Address:

 

Sign below to complete enrollment 

Leave this empty:

Signature arrow sign here


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Document name: Group Class - Ongoing Enrollment
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