Client Contract Agreement
This Client Contract Agreement is made effective by and between East Valley School of Music (“EVSM”) and .
The parties hereby agree to the following:
(not offered for piano students ages 7 & up)
Tuition is billed monthly and is due by the 20th day of the preceding month (i.e. August tuition is due by July 20th, and so forth). Tuition is prorated during the first month of enrollment, and tuition remains the same for every month. EVSM is open year-round but takes 1 week off for Spring Break in March, Summer Break in July, Fall Break in October, and Winter Break in December. Extra (5th) lessons that may occur during some months are financially balanced by billing the same rate each month, even during months with a one-week break (ex: student receives 5 lessons in one month, then 3 lessons in a month when there is one-week break). We are unable to accommodate any other payment due date other than the 20th of each month. To help spread out initial payments, clients who are first charged tuition on or after the 15th of the month will have the second payment due on the last day of the month; billing will be on the 20th of each month thereafter.
We offer Andante, Moderato, and Allegro discount tuition packages for 3-month, 6-month, and 9-month payments. There is an added 2% fee if paid by credit card. Advanced tuition payments are non-refundable, but may be transferred to an immediate family member, or put on hold in the event of discontinuing (30 days notice is required and enrollment fee must be paid again upon re-enrolling). Advanced tuition payments are also sheltered from a potential raise in tuition prices.
All new students and returning former students are required to pay a $60 enrollment fee. The enrollment fee is non-refundable. Books, accessories, and recital fees are charged separately.
Please indicate that you agree with the Tuition Rates: I Agree
EVSM requires tuition payments to be collected automatically. Tuition payment must be received in full before the first lesson in the new month, and EVSM reserves the right to report unpaid tuition payments to a collection agency. Clients are required to fill out the Payment Method Form attached to this contract in order to enroll in lessons. Payment methods are listed below:
Late Fees and Late Tuition Collection: Tuition is due on the 20th day of each month. A $25 late fee will be added if tuition is not received by the last day of the month. If payment is not received by the last day of the month, then tuition will need to be collected prior to student’s next lesson. If payment is not received by the 7th day of the next month, student will be dismissed from the school due to non-payment.
Ongoing Enrollment Requirement: EVSM is primarily a service-based business, which operates by holding timeslots for instructors to provide lessons for students. Students are expected to attend lessons regularly, and EVSM cannot put a hold or pause on lessons for family vacations, business trips, or any other reason besides serious illness/injury or other extenuating circumstances (see “Missed Lessons” below for more detail).
Please indicate that you agree with the Payments Policy: I agree
Lessons may not be given by instructors at any location other than EVSM or online (as needed). Contact your instructor if you need to change your scheduled timeslot.
EVSM sends out periodic emails with important announcements and updates. Please read these emails to stay informed, and do not unsubscribe from our email list. Upon enrollment, you can find your instructor’s contact information, including phone number and email address by logging in to the My Music Staff portal.
Please indicate that you agree with the policies of Lesson Scheduling and Communication: I Agree
Upon enrolling in lessons at EVSM, student is required to have an instrument as well as other necessary accessories. Student will also need to purchase music as requested by instructor.
Please indicate that you have the required instrument and materials for your lesson choice: I Agree
Children under the age of 10 must be accompanied by an adult at all times. Please keep children in the waiting area and do not leave children unattended in the hallways. While in the waiting area, please keep noise to a minimum. Parents are welcome to sit in on lessons at any time, but siblings, infants, and friends of students are not permitted to sit in on lessons as it is a distraction to both the student and the instructor and compromises the learning environment. Anyone other than parents or the student taking the lesson will be asked to leave the room.
Students ages 4-6 are eligible to enroll in the Little Pianists Program. Students will work through a primer level curriculum, usually the My First Piano Adventure series. Upon instructor recommendation or upon completion of the primer level curriculum, students are required to enroll in 45-minute lessons in order to continue piano lessons at EVSM.
Student is required to attend lessons regularly and practice consistently. Student is responsible to practice the minimum minutes assigned by instructor, and parent is strongly encouraged to assist younger children in practice at home. Music lessons are a serious commitment, and EVSM cannot hold timeslots for students who are unable to attend and/or practice on a regular basis. Instructor will notify parent if student is consistently absent, not practicing, not completing theory assignments, or misbehaving during lessons. If issues are not resolved, student will be placed on a 4-week probationary period, after which they may be dismissed from EVSM. Students who miss 3 consecutive lessons without communicating with their instructor or the office will be dismissed with no refund.
Please indicate that you agree with these policies: I Agree
EVSM offers two formal recitals for students throughout the year, and instructors may also offer additional performance opportunities. Formal recitals include our Holiday Recital and Spring Recital, which are held in our performance hall.
Please indicate that you agree with the policies on Recital Participation: I Agree
EVSM requires a 30-day notice of withdrawal from lessons at any time. For this reason, an initial 2-month commitment is expected. In order to officially withdraw, Client must inform the EVSM office and complete a Notice of Withdrawal Form, which is available in person at the front desk, or the office can email a link to fill out online. (It is not sufficient to only inform your instructor.) EVSM will continue normal billing until the Notice of Withdrawal Form is received. The final lesson date will be confirmed once the form is processed, and tuition will be prorated for the number of lessons received in the final month.
Extra Lessons Accrued: Extra (5th) lessons that may occur during some months are financially balanced by billing the same rate each month, even during months with a one-week break. This helps EVSM to keep the billing as simple as possible. If a student discontinues lessons prior to a one-week break, they may need to be billed for an extra (5th) lesson if one has accrued.
Please indicate that you agree with the Withdrawal Policy: I Agree
Due to the nature of coordinating the schedules of instructors and students, it may be necessary to reassign a student to another instructor. Students assigned to an instructor who leaves EVSM will be reassigned to another EVSM instructor (the 30-day notice of withdrawal policy will be strictly enforced).
Furthermore, in accordance with the instructor contract with EVSM, current instructors and former instructors are NOT permitted to teach EVSM students privately apart from EVSM. The instructor contract with EVSM states: “During the term of this Agreement and for a period of one year following termination of this Agreement, Contractor agrees that he or she will not, by himself or herself or with or through others, directly or indirectly solicit any business from any prospective, current, or former EVSM Client.” Legal action may be taken by EVSM if there are any breaches of contract by Instructor or Client.
Please indicate that you agree with the Instructor Reassignment Policy: I Agree
As part of developing a strong community of music-makers, we ask for your permission to showcase your child’s musical successes. East Valley School of Music may film or photograph your child during their lessons or performances. As your child’s parent/legal guardian, we are asking your permission for East Valley School of Music to use these photos/videos of your child for any legal use, including our website, social media, and print or digital marketing. No royalty, fee, or other compensation shall become payable to you for such use.
GRANT: For any and all performances, events, and activities sponsored by East Valley School of Music (EVSM), and for consideration which I acknowledge, I irrevocably grant to EVSM and EVSM’s assigns, licensees and successors the right to record, photograph, publish, stream live, broadcast, distribute, exhibit, digitize, copyright, license, transfer with or without consideration, reproduce, edit, or otherwise use my name, biographical information, recorded voice, or video, photograph, likeness and/or performance in print, television, radio, electronic media and all other forms and media now known or hereafter invented. I agree that such use can be for any purpose at EVSM’s discretion, including without limitation, education, trade or any commercial purpose throughout the world and in perpetuity. EVSM is permitted, although not obligated, to include my name as a credit in connection with such use.
RELEASE: I release EVSM and EVSM’s assigns, licensees and successors from any claims that may arise regarding the use of my image, name, biographical information and/or voice including any claims of defamation, invasion of privacy, or infringement of moral rights, rights of publicity or copyright.
EVSM is not obligated to utilize any of the rights granted in this Agreement.
I have read and understood the foregoing and I am over the age of 18. This Agreement expresses the complete understanding of the parties.
Do you agree to this optional Media Release? YesNo
I, , agree to the terms of this contract.
I understand that failure to comply with any of the terms of this contract may result in dismissal from East Valley School of Music.
Leave this empty:
Your legal name
Your email address
Signed by Mike Kaminski
Signed On: November 20, 2023
If you have questions about the contents of this document, you can email the document owner.
Document Name: Client Contract Agreement
Agree & Sign